Travel Plan
Simplify your trip planning
process and enjoy a stress-
free travel experience with
our Travel Plan tool
The travel plan serves as a valuable tool for event organisers, offering a efficient approach to pre-planning headcount and travel arrangements. The platforms integrated features, allows organisers to manage aspects by employing an approval workflow and utilising templated plans. The platform has different areas to strategically plan and allocate a headcount budget well in advance of an upcoming event. Organisers can ensure a smoother execution of events while optimising resources and meeting the specific travel requirements of participants.
The operational structure of the travel plan involves a series of coordinated steps to ensure efficient planning and execution:
- Initially, the different fields can be utilised to approval workflow and predefined templates to formulate a headcount budget well in advance of an event.
- As approvals progress, guest profiles seamlessly integrate into the headcounts, aligning with the planned travellers for the event.
- Once implemented, these planned details transform into actionable items, effectively assigning actual travel requirements to the guests participating in the event.
- Travel plans allow event organisers to capture ‘additional’ requirements with alternative approval flows to ensure sign-off from senior decision makers.
- Creating Travel plan templates allows event organisers to standardise headcount requirements for typical events, making it quicker and easier to get budgetary sign-off and begin the planning process.
The advantages of using our
Travel Plan Feature
Capacity
The Travel plans feature allows event organisers to quickly pre-plan an extensive event series that can span seasons, tournaments, or an entire year.
Workflows
The incorporation of approval workflows within the system is pivotal, capturing initial submissions, subsequent approvals, changes, cost adjustments, and additional approvals.
Utilisation
The utilisation of templates significantly accelerates pre-planning activities, ensuring a swift and standardised approach across various events.
Collaborative
The platform allows for seamless coordination among different stakeholders by assigning specific tasks to various users, such as travel managers, travel coordinators, and department/team administrators.
Related Features
Guest Profiles
Guest Profile Groups
Event Groups
